JOB DESCRIPTION
JOB TITLE
Registrar
DEPARTMENT
Office of the Registrar
JOB CLASSIFICATION
Full-Time Employee
REPORTS TO
Dean of Student Affairs
POSITION SUMMARY
The Registrar is responsible for the management and integrity of student academic records, registration processes, class scheduling, degree auditing, and graduation certification. The Registrar ensures that institutional policies and regulatory compliance are maintained and supports academic planning and student services through effective data and records management. This role plays a critical part in maintaining the academic standards and operational efficiency of the institution.
KEY RESPONSIBILITIES
Academic Records Management
• Maintain the accuracy, security, and confidentiality of student academic records.
• Oversee transcript processing, grade reporting, enrollment verification, and record retention.
• Ensure compliance with FERPA, accreditation standards, and other regulatory requirements.
Registration & Enrollment Services
• Supervise the registration process for all academic terms, including course add/drop and withdrawal functions.
• Coordinate course scheduling in collaboration with academic departments.
• Monitor enrollment data and trends to support academic and administrative planning.
Graduation & Degree Auditing
• Manage the degree audit process and certify students for graduation.
• Coordinate commencement-related functions in partnership with other departments.
• Oversee academic standing evaluations, honors determinations, and diploma processing.
Policy & Compliance Oversight
• Develop and enforce academic policies in collaboration with academic leadership.
• Interpret and communicate academic regulations to students, faculty, and staff.
• Maintain the academic catalog and contribute to institutional accreditation efforts.
Technology & Data Management
• Oversee the use of student information systems (SIS) such as Banner, PeopleSoft, or Colleague.
• Generate institutional reports, enrollment statistics, and compliance data for internal and external stakeholders.
• Lead or assist with system upgrades and implementations related to academic records.
Leadership & Supervision
• Manage registrar’s office staff, including hiring, training, supervision, and performance evaluation.
• Develop and oversee office budget and resources.
• Promote a culture of service excellence and continuous improvement.
Other Duties
• Performs other duties as assigned by the Dean of Student Affairs.
QUALIFICATIONS
Education
• Master’s degree (M.S., M.A., or equivalent) from an accredited institution in Higher Education Administration, Educational Leadership, or related field preferred.
Experience
• Minimum 5–7 years of progressively responsible experience in a registrar’s office or equivalent administrative role in higher education.
• Supervisory and systems management experience required.
Skills
• Strong leadership, organizational, and communication skills.
• Expertise with student information systems.
• In-depth understanding of academic policy, confidentiality and privacy of student records, and student records regulations.
Character
• Preferably be an Evangelical, born-again person with a clear testimony of faith in Christ.
• Indicate God’s leading to service with LICC.
• Attitude of self-sacrificial servant leadership.
• Evidence of cooperative and positive relationship with LICC stakeholders.
Preferred Attributes
• Experience with academic catalog management and institutional accreditation.
• Proficiency in data analysis, report generation, and business process improvement.
• Demonstrated commitment to service-oriented leadership and inclusive practices.
ABOUT LICC
Vision Statement: We envision a sustainable school with deep long-term relationships among administration, faculty, staff, students, alumni and global partners.
Mission Statement: We equip people with the knowledge to serve Christ and build their nations.
Core Values: Christ Centeredness, Cultural Engagement, Church Connectedness, Committed Faculty, Comprehensive Biblical Education
Philosophy: Liberia International Christian College (LICC) is a faith-based higher education institution set in the context of a creationist Evangelical Biblical Christian tradition. It is concerned about providing excellent, context-relevant, affordable and diversified wholesome education for transforming the human situation and environment. LICC holds that essential and worthwhile education is on the back of real experience of God through Jesus Christ and the spirituality and lifestyle that spring up from it.
Revised: June 24, 2025