JOB DESCRIPTION
JOB TITLE
Administrative Assistant to the Admissions Director and Registrar
DEPARTMENT
Office of Admissions / Office of the Registrar
JOB CLASSIFICATION
Full-Time Employee
REPORTS TO
Director of Admissions / Registrar
POSITION SUMMARY
The Administrative Assistant to the Admissions Director and Registrar provides administrative support to both the Admissions and Registrar offices, ensuring efficient daily operations. This role involves managing communications, scheduling, documentation, and data entry while assisting with various tasks related to student records, admissions processes, and registration services. The ideal candidate is highly organized, detail-oriented, and capable of handling multiple tasks in a fast-paced environment.
KEY RESPONSIBILITIES
Admissions Support
• Assist the Admissions Director with processing applications, including data entry, correspondence, and document management.
• Maintain accurate applicant records and ensure timely communication with prospective students.
• Schedule and coordinate admissions events such as interviews, campus tours, and information sessions.
• Prepare and manage admissions-related correspondence, including application confirmations, decision letters, and follow-up communications.
• Help maintain the admissions database, ensuring that all student information is accurate and up to date.
Registrar Support
• Provide administrative assistance in maintaining student records, including data entry and filing of transcripts, grades, and other academic documents.
• Assist with registration-related tasks, such as scheduling courses, managing class rosters, and communicating with students about registration deadlines.
• Help prepare materials for graduation, including verification of student records and processing of degree audits.
• Assist with maintaining and updating the academic catalog and student information systems.
General Administrative Duties
• Manage calendars for the Admissions Director and Registrar, scheduling meetings and appointments.
• Handle phone calls, emails, and inquiries related to admissions, registration, and student records.
• Prepare and organize reports, presentations, and other documents as required by the Admissions Director and Registrar.
• Maintain office supplies, manage office equipment, and ensure the smooth operation of the Admissions and Registrar offices.
• Coordinate logistics for campus visits, tours, and events for prospective students.
Data Entry & Reporting
• Assist in generating and compiling reports related to admissions statistics, student enrollment, and graduation data.
• Ensure the accurate input of student data into the student information system (SIS) and other databases.
• Assist with the preparation of internal and external reports as needed by both the Admissions and Registrar offices.
Other Duties
• Performs other duties as assigned by the Director of Admissions / Registrar
QUALIFICATIONS
Education
• Associate’s degree (A.S., A.A., or equivalent) from an accredited institution; Bachelor’s degree (B.S., B.A., or equivalent) preferred.
Experience
• Minimum 2–3 years of administrative support experience, preferably in a higher education environment.
• Familiarity with student information systems preferred.
• Experience in customer service or working with students is a plus.
Skills
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office technology (email).
• Attention to detail and the ability to handle sensitive and confidential information with discretion.
Character
• Preferably be an Evangelical, born-again person with a clear testimony of faith in Christ.
• Indicate God’s leading to service with LICC.
• Attitude of self-sacrificial servant leadership.
• Evidence of cooperative and positive relationship with LICC stakeholders.
Preferred Attributes
• Knowledge of higher education admissions and registration processes.
• Ability to work independently and as part of a team.
• Strong interpersonal skills and the ability to work effectively with students, faculty, and staff.
• Demonstrated ability to manage competing priorities in a deadline-driven environment.
ABOUT LICC
Vision Statement: We envision a sustainable school with deep long-term relationships among administration, faculty, staff, students, alumni and global partners.
Mission Statement: We equip people with the knowledge to serve Christ and build their nations.
Core Values: Christ Centeredness, Cultural Engagement, Church Connectedness, Committed Faculty, Comprehensive Biblical Education
Philosophy: Liberia International Christian College (LICC) is a faith-based higher education institution set in the context of a creationist Evangelical Biblical Christian tradition. It is concerned about providing excellent, context-relevant, affordable and diversified wholesome education for transforming the human situation and environment. LICC holds that essential and worthwhile education is on the back of real experience of God through Jesus Christ and the spirituality and lifestyle that spring up from it.
Revised: June 24, 2025